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ABSENCE PROCEDURES
ATTENDANCE OFFICE PHONE NUMBER
All calls to report student absence go to 630-420-6982. This number records messages 24 hours a day, 7 days a week.
TO REPORT A STUDENT'S ABSENCE
A parent or guardian must call 630-420-6982 before 11 AM. Please provide this information: the student's name, grade and ID number, the date of the absence, the reason for the absence, and the caller's relationship to the student.
TO REPORT A STUDENT'S LATE ARRIVAL OR EARLY DISMISSAL
A parent or guardian must call 630-420-6982. Please provide this information: the student's name, grade and ID number, the caller's relationship to student, the date of the late arrival or early dismissal, the time the student will arrive or must leave, and, if the student is leaving for an appointment, the time the student will return to school.
To leave school early, a student will need to pick up a dismissal pass from the front desk
which is located at the main entrance. The student must sign out. If the student is returning to school they must have their dismissal pass and sign in.
WHO MAY CALL IN A STUDENT ABSENCE?
Parents, guardians or those having legal custody have the responsibility for their student's regular school attendance; therefore, they are the only people who may call the school to report absences, regardless of a student's age.
AUTHORIZED ABSENCE
If an absence for one of the following reasons is called in on time, the absence is classified as "authorized" and the student is entitled to the privilege of making up missed classwork.
Illness and /or doctor's appointments;
Death in the immediate family;
Family emergency and/or parental request due to circumstances which cause reasonable concern to the parent for the safety and health of the student;
Observance of a religious holiday;
In-school suspensions;
Field trips;
Nurse appointments for an entire period;
Hospitalization;
Guidance appointments;
Administrative reasons;
Pre-planned absence beyond the control of the student as determined by the administration;
College visit (see rules for "Pre-Planned Absences" below).
UNRESOLVED/UNAUTHORIZED ABSENCES
Only those absences called-in before 11:00 a.m. on the date of the absence will be classified as "authorized" absences. If an absence is not authorized, then the student will be considered truant for that day. Students are not entitled to make up class work missed when they are truant.
VACATIONS
Vacations are not considered a valid reason for student absence. While the District administration considers family time important, we strongly encourage families to schedule vacations around the school calendar.
MAKE-UP PRIVILEGES
It is the responsibility of students to make contact with their teachers to make up work due to absences, preplanned absences, or field trips. Truant absences have no make-up privileges.
Authorized absences have full make-up privileges. Field trips are not considered absences at all. Students may be required to turn in homework prior to field trip. Pre-planned absences have full make-up privileges but students must complete the work within the same number of days, as the absence. Out-of-school suspensions allow for major tests and assignments
to be made up.
THE ABSENCE "CAP"
Academic achievement is affected by absences. Therefore, we encourage students to be absent as infrequently as possible. However, students may be absent ten times before they are declared "truant" due to excessive absence. Once a student reaches the cap, the student will not be allowed to make up any work from absences they accumulate after they reach this "cap." This applies even if a parent or guardian calls them in. A note from a doctor may be required for the student to not be classified as truant. When a student is classified as "excessively absent" teachers and administrators will follow a collaborative, sequential process to address the problem (please see the "Parent Survival Guide" (p 31) on the NNHS website for details on this process)).
DOCUMENTATION MAY BE REQUIRED
The school has the right to require a student to bring documentation to verify the authenticity of an absence. The requested documentation should be brought to the attendance office upon the student's return to school.
PRE-PLANNED ABSENCES
Pre-planned absences represent an attempt by the Board of Education and the high school to accommodate special and unique needs for approved student absence from school.
The most common need is for junior and senior students to visit potential colleges and universities. Vacations are not considered a valid reason for student absence. Students must notify their instructors in advance of all preplanned absences. Some instructors require that
assignments be handed in prior to the absence. Students are permitted four pre-planned absences per year – two per semester.
Steps for pre-planned absence approval: (Must be followed in sequence)
1. The student brings a note from home explaining the preplanned absence and the date(s) requested.
2. The student picks up a ""Pre-planned Absence Form"" in the Deans' Office five days in advance.
3. The form is signed by all the student's teachers.
4. The form is taken home, read, and signed by the student's parent.
5. The form must be signed by all parties and returned to the Attendance Office at least one (1) school day prior to the absence.
Failure to follow the steps listed above may affect student's privileges for homework, quizzes, tests, or other classroom activities. If an absence extends beyond two days, the student selects the two days to be excused. Remaining absences are considered unauthorized (make-up of major tests and assignments only). Restrictions: Pre-planned absences during the last 5 days of each of the four grading periods.
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